Use office equipment - PDF
Meet the Team · Pricing . - Use Office Equipment Identify different types of equipment and their uses. Telephone The feature of a stapler is that it staples paper, so you can bind important documents/ paperwork. Features Explain the purpose of meeting work standards and deadlines when using equipment. Why is it important to meet work standard or dealines? To answer this . Why do we need to meet deadlines when using office equipment?. Outcome 1: Know about different types of office equipment and its uses Why is it important to follow organisational instructions when using equipment? Explain the purpose of meeting work standards and deadlines when using equipment.
Most regularly used for printing letters to customers and vendors. You get small copiers which only copy files, or you can get a copier that can also print and scan documents to your computer. These are used because not all things can be done electronically, for example if a letter needed sending to lots of people, a hardcopy could be photocopied lots of times.
Or if you have the letter template already on your computer, you can print lots of copies Outcome 2: Understand the purpose of the following instructions and health and safety procedures 2. Manufacturers instructions are usually in place to not only protect the equipment from being damaged, but to also stop you getting injured using the equipment.
Business Skills - Using Office Equipment
Instructions are there to make sure you know how to use the equipment properly and how to use it without faults. Why is it important to follow organisational instructions when using equipment? Organisational instructions are instructions that organisations put in place, they may have policies on how much you print or who can use the equipment for safety reasons.
They may only have a photocopier in reception area so they know exactly who is using it and when. It is important to follow instructions of an organisation because they are normally put in place to help things run more smoothly and also for the safety of the staff.
There should always be a risk assessment in place for possible accidents in the office, health and safety procedures in the office may be as simple as putting your bag under your desk to stop slips and trips.
The most common injury is caused by manual handling; moving heavy equipment in the wrong way can cause strains and pulled muscles. Another procedure that may be in place is, no fluids at your desk.
If you were to spill fluids, it may cause an electrocution hazard 2. In order to keep yourself and your colleagues safe, the procedures should be followed.Best Way to Answer Behavioral Interview Questions
Moreover, supportive and collaborative workplaces are more efficient, as working together hastens problem-solving and ensures deadlines are met. Working with other individuals helps you: Communicate more effectively and learn to respect others.
Share work goals, objectives, priorities and responsibilities. Work in a way that makes best use of your particular abilities, allowing team members to specialise in their personal strengths. Solve problems more quickly and effectively. Deliver work on time and in budget.
Receive and provide feedback, helping everyone on the team improve. This element also asks that you understand the purpose of working with other organisations, such as a different company or a different department within your company. Working with other organizations helps you: Understand different work ethics and values and how to adapt to different expectations.
Learn new strategies for problems similar to your own.
Get exposed to new services or technologies. Share information and seek advice. In today's working world, we all have to work with people who are different from ourselves in either background or belief.
Not only should you tolerate such differences, but you should understand the ways in which they enrich an organisation. Expose people to different value systems, work ethics and personality types and learn new ways to approach problems. Contain a variety of views and opinions, forcing everyone to refine and modify their own stances while taking into account other's points of view. Find creative solutions to problems, taking in input from a variety of angles.
Benefits of workplace diversity: You get a variety of solutions to problems in service, sourcing and the allocation of resources. Employees from diverse backgrounds bring a variety of talents, experiences and outlooks. Research shows that diversity isn't just good from a human-relations perspective, but can add real value to businesses and contribute to the bottom line.
Treating colleagues with kindness means: Being empathetic and relating to the way someone feels. Listening closely and carefully.
Asking what people need and trying to meet those needs. Try to imagine yourself in another person's shoes and imagine how you would feel if you were them. Describe three different methods of communication. You should include two verbal, two non-verbal and two written methods of communication. Using two specific examples, explain how to choose the most appropriate method of communication to meet your needs and the needs of others. If its involves only you and your work the face-to-face communication with your colleague is enough most of the times.
What is the purpose for meeting work standards when using equipment
But if it involves many others or even workplace inventor then you will need to do a phonecall or write an email to inform your line manager. Page 6 of 15 Business and Administration 3. Describe at least two ways of actively listening. Page 7 of 15 Business and Administration Section 4: Working with others This section will help you to evidence Learning Outcome 4: Understand how to work with and support colleagues Learning objective Place in Assessment 4.
Explain the purpose of agreeing standards for your own work. Give at least two reasons. As an employee, we should always make sure that we know exactly the work standards required of you. If an employee doesn't have a standard of work or unclear then it is difficult for them to know what or how or when they should be doing it.
The absence of standards makes it impossible for an employee to effectively monitor their own performance. If work standards don't exist, then things are open to personal interpretation and this can lead to conflicting viewpoints. If some colleagues work to lower standards, it can affect the work of others.
Explain the purpose of taking on new challenges and being able to adapt to change at work. New managers or advisers, requirements of their guest, introduction of new technologies, system softwere, workplace practices, law and legal changes can effect challenges and change at work. For any employee, it is important to take on new challenges and adapt to changes because an organisation will never stay the same. Employee who can adapt and willing to change is more valuable than other.
If you want to advance or build up your career you must take new challenges. Page 8 of 15 Business and Administration 3. Explain the purpose of treating others with honesty and consideration. Your colleagues will consider you as a mature reliable and a respectful person and you will get back the same from them.
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Page 9 of 15 Business and Administration Section 5: Planning your own work This section will help you to evidence Learning Outcome 5: Know how to plan own work and be accountable to others Learning objective Place in Assessment 5. Explain the purpose of meeting work standards and deadlines when completing tasks in a business environment.
This shows that you are responsible and trustworthy and that you can be relied upon to get things done. You do not know who else might be waiting for your work; it could have to be passed on to someone else. It is important to use the office equipment quickly and efficiently so that it is ready for the next person to use.